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Walnut Hill School for the Arts

Privacy

July 2018 - We've recently updated our policy to comply with changing regulations, including the new European Union privacy law, General Data Protection Regulation (GDPR), and enhancements and changes to Walnut Hill’s web and social media presence.

COLLECTION OF PERSONAL INFORMATION

To provide services to students, parents, alumni, donors and other interested parties, your Personal Information will be collected in several ways. 1) Data you voluntarily provide to the School--whether by mail, email, or online via a survey or an online form, verbally or written. 2) Data collected automatically via log information, tracking technologies, cookies, and third party data providers. "Personal Information" is information that identifies you personally (whether alone or in combination), such as your first and last name, email address, phone number, and postal address. 

USE OF PERSONAL INFORMATION

We do not sell your Personal Information to third parties, and we use it only in accordance with this policy. Personal information submitted will not be transferred to any non-affiliated third parties unless otherwise stated at the time of collection or unless required by law. When a user submits personally identifiable information it is used only for the purpose stated at the time of collection. 

We will keep your information for as long as needed and allowed by law in order to provide students, parents, alumni, donors and other interested parties the services we provide. Requests to have your information redacted or erased, if possible, are done using the contact information below.

SECURITY

This website takes every precaution to protect our users' personal information. Whenever users submit personal information (such as contact info or credit card info) via online forms, registration, or online purchase, upon submission that information is encrypted via the highest level of SSL (Secure Sockets Layer) available. Servers that store personally identifiable information are in a secure environment. Under no circumstances are credit card numbers permanently stored on our website servers.

DIRECTORY INFORMATION

Directory information may be accessible to users (i.e. students, parents, faculty, alumni) with login credentials. Requests to have directory information changed or removed from these directories are often able to be processed immediately while logged in, otherwise requests sent by email or phone will be processed within 1-2 business days.

COMMUNICATIONS

Constituents may opt out of receiving informational or promotional communications (Emails, push notifications, text messages, calls, and mail at any time). Most communications (emails, mail, etc.) will include instructions on how to opt-out but you may update or delete your information at any time by accessing your Profile using your Walnut Hill website login or by emailing addressupdates@walnuthillarts.org. Please note that while any changes you make will be reflected in active user databases instantly or within a reasonable period of time, we may retain information for backups, archiving, prevention of fraud and abuse, analytics, satisfaction of legal obligations, or where we otherwise reasonably believe that we have a legitimate reason to do so.

Families of currently enrolled students cannot opt-out of receiving communications from the School.  We require a current mailing address, phone number, and email address for each family.

If you wish to access or amend any other Personal Data we hold about you, or to request that we delete information about you, please contact us as set forth in the Contact Information section below.

Due to the European Union privacy law, General Data Protection Regulation (GDPR), beginning May 25, 2018 EU constituents must opt-in to receiving communications from Walnut Hill. Sharing your information after May 25, 2018 with us via the “Collection of Data” section above implies your intention to opt in to communications unless otherwise specified. Requests to later opt-out are handled as described above.

NON-SECURED COMMUNICATIONS

Posts to discussion forums, discussion boards, comments to blogs, and Alumni Class Notes are viewable by other users. When these areas are not in a password-protected area, they may be viewable by the general public. Please be aware of this when posting personal information in these areas.

CONSENT

Where consent for the use and disclosure of personal information is required, the school will seek consent from the appropriate person. In the case of a student’s personal information, the school will seek the consent from the student and/ or parent depending on the circumstances and the student’s mental ability and maturity to understand the consequences of the proposed use and disclosure.

COOKIES

A cookie is a small text file stored by your browser that allows the website to “remember” your preferences such as calendar settings and site bookmarks on the site from visit to visit, or to maintain your “logged in” status when visiting protected areas. Usage of a cookie is in no way linked to any personally identifiable information while on our site. Web browsers have settings allowing you to reject cookies, or selectively accept cookies, or delete cookies previously accepted. Please be aware that rejecting or deleting cookies from our website may make certain functions unavailable to you.

LOG FILES

Like most standard website servers we use website statistic packages such as Google Analytics to analyze trends in how our website is accessed and utilized. Information monitored includes internet protocol (IP) addresses, geographic location of visitors (country, city), browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, time spent on pages, and keywords used to find our site via search engines. This information is anonymous and cannot be directly linked to individual users.We may use it to identify high-use or low-use areas of the site, pinpoint problem areas of the site, analyze broad demographic trends in our visitors, and make decisions about how to make it easier for people to find and navigate our website.

GOOGLE ANALYTICS

This website uses Google Analytics to help understand how visitors engage with the site. Your web browser automatically sends certain information to Google. This includes, for example, the web address of the page that you're visiting and your IP address. Google may also set cookies on your browser, or read cookies that are already there. If you would like further information on how Google uses data when you use our website you may visit, www.google.com/policies/privacy/partners/.

GOOGLE FUNCTIONALITY

For Walnut Hill faculty and enrolled students, this website uses the Google Drive API to:

  • List a user’s Google Drive contents in a password protected portal.
  • Google Drive files can be copied onto the web server during this process.

LINKS

This website may contain links to other sites. Please be aware that we are not responsible for the privacy practices of such other sites. We encourage our users to be aware when they leave our site and to read the privacy statements of each and every Web site that collects personally identifiable information. This privacy statement applies solely to information collected by this website.

CHANGES TO THE PRIVACY POLICY

When sharing your Personal Information with Walnut Hill School for the Arts you consent to the collection, storage and use of your information as described in this policy.

We reserve the right to modify this privacy policy in our sole discretion, at any time, in whole or in part, and related business practices at any time, without notice or liability to you, by posting updated text on this site. Please review these terms and conditions periodically to ensure you are aware of any changes and are familiar with the most current version of these terms.

CONTACT INFORMATION

For questions or suggestions regarding our privacy policy, or your personal data, please contact us at privacy@walnuthillarts.org or by mail:

Walnut Hill School for the Arts
Attn: Data Request
12 Highland St
Natick, MA 01760